President’s Letter: “This is your story”

This organization lives because of personal commitment, personal goals and greed, yes greed. We all belong to this organization because we want something from it. You evaluate your own requirements. Mine may be simple or complex, but I do know that last year I put my name on the slate for officers because I saw my opportunity for fulfilling some of my goals may not happen if we no longer had a Houston Metal Arts Guild.

Every year we are faced with this possibility unless members of our organization step forward. Some may think it takes experience, talent, or time and are reluctant to volunteer because you feel you have none of these—well, in reality, serving on the Board requires none of these—it takes commitment. Commitment to give 40 hours a year (equivalent to 30-35 minutes per week) to the Board. If you belong to this organization to receive some, or all, of its benefits, then please step forward and volunteer to serve on the Board for one year.

This is an opportunity to fulfill your personal commitment to make sure this organization, with all its benefits, will remain viable. For one year, you have an opportunity to participate in the direction of our goals. And if self-pride can be interpreted as greed, then you can add one more greedy thing to your list.

Those serving on the current Board, and all those in years past, have seen a need in the metalsmithing community to serve for the perpetuation of this organization. If your personal goals are to have educational programs, workshops, exhibitions and a sharing of your passion, then it is important enough to make a commitment for one year and volunteer to serve in some capacity on the HMAG Board. I have outlined the offices and their duties below for your consideration. We will need a slate of officers by March 31st.

Your slate will be presented to you to vote on in April and the new Board members will be presented and installed at the end of the May meeting. The positions to be filled follow. Please note that most, if not all, indicate a possible requirement for a committee to assist with each of these positions. This is to say, “You do not have to do these jobs all alone – get help”. Involve your fellow members in your organization. Please read each of the descriptions and choose one.

PRESIDENT
Calls meetings, sets agenda and presides over meeting. Oversees all committees and occasionally establish and oversee temporary committees. Writes occasional newsletter article. Maintains Bylaws and Articles of Incorporation., and a copy of Registered Agent Papers from the Texas Secretary of State re:. 501(c) (3) tax exempt status.

VICE-PRESIDENT/PROGRAMS
Plans the General Meeting programs and introduces speaker and/or plans special tours in lieu of general meeting. Works with Special Project Committee to plan and implement summer social and Christmas Party. Submits budget. This position may require a committee of volunteers to assist the

VP. SECRETARY
Records minutes at Board Meetings and distributes to Board within the week following the meeting. Maintains Bylaws and Articles of Incorporation., and a copy of Registered Agent Papers from the Texas Secretary of State re:. 501(c) (3) tax exempt status. Acts as Historian for the organization and insures all recorded and/or printed matters pertaining to the organization are properly filed in HMAG archives. This position may require a committee of volunteers to assist the Secretary.

TREASURER
Writes checks, deposits income and maintains bank account. Maintains PayPal account (online payments) and monitors FormSite (online forms) and coordinates with PayPal payments. Provides budgets and spreadsheets to the Board in a timely manner. Maintains Membership Roster and responsible for online updates. Maintains Bylaws and Articles of Incorporation, and a copy of Registered Agent Papers from the Texas Secretary of State re:. 501(c) (3) tax exempt status. Submits budget. This position may require a committee of volunteers to assist the Treasurer

NEWSLETTER EDITOR
Responsible for the publication and distribution of the organization’s newsletters in printed and electronic form. Articles can be written by various Board members or anyone in the general membership. Submits budget.

WORKSHOP CHAIRMAN
Solicits teachers and locations for workshops. Determines instructor’s needs and negotiates instructor fees. Establishes member’s workshop fees and materials required and publicizes the announcement of said workshop. Solicits volunteers to assist in the comfort of the Instructor before, during and after the workshop each day. Submits budget.

PUBLICITY
Communicates news, events and calendar listings to the press, public and member audiences via press releases, Facebook postings, emails, and other media as appropriate. Responsible for creating, maintaining and distributing a tri-fold pamphlet handout as well as the HMAG business cards made available to all members. Create and maintain a publicity package for distribution to interested parties. This position may require a committee of volunteers to assist the Publicity Chairman. Submits budget.

EDUCATIONAL OUTREACH
Establish Outreach programs to universities, junior colleges, art schools, and craft museums, etc. Represent HMAG with short presentations in order to increase awareness of our organization. Solicit the Publicity Chairman for materials and assistance. This position may require a committee of volunteers to assist the Educational Outreach Chairman. Submits budget.

SPECIAL PROJECTS/GALLERY SHOWS
Responsible for soliciting galleries and other suitable facilities for HMAG shows and negotiating terms and conditions of the exhibit. Write prospectus for presentation to gallery. Write prospectus for show application and work with Newsletter Editor to post solicitation of work online. This position may require a committee of volunteers to assist the Gallery Show Chairman. Submits budget.

VOLUNTEER COORDINATOR 
Responsible for organizing volunteers for various HMAG events. Insures food, drink and greeters are available during shows, tours, workshops, programs and special events, as needed. Maintain master list of members willing to volunteer. This position may require a committee of volunteers to assist in soliciting other volunteers. Submits budget.

WEBMASTER
Maintain the website as a resource for the public and membership. Work with Newsletter Editor in the publishing of events, programs and the publishing of the online newsletter. Insure the various chairs are apprised of correct usage of the online resources available to them. Submits budget.

LIBRARIAN
Maintains the inventory of HMAG library of books and videos. Maintains website inventory listing. Occasionally writes book reviews for newsletter. Makes arrangements for delivery of checked-out books/videos and the subsequent return. Submits budget. 

– Dottie Wood, President 2010-2011

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